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BCDE

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Status Future consideration
Workspace Core CDE
Created by Guest
Created on Jun 10, 2026

RELATED IDEAS

Separate “viewed” vs “downloaded” file events in audit trail

Currently, the audit trail logs when users open/view a file and when they download a file as the same type of event, including a timestamp. This makes it impossible to distinguish whether a document has only been viewed within the system or actually downloaded to a local device.

We propose separating these into two distinct event types:

  • File viewed/opened

  • File downloaded

This distinction should be clearly visible in the audit trail, allowing administrators and project stakeholders to track download activity specifically.

Practical use of functionality?

This functionality is particularly important for projects handling classified or sensitive documents where access is strictly regulated.

Being able to clearly identify if and when a file has been downloaded enables:

  • Better compliance with internal policies and external regulations

  • Clear auditability during inspections and reviews

  • Increased control of document distribution outside the system

  • Improved trust in using the platform for sensitive projects

This also supports project teams and administrators in quickly responding to potential data handling risks.
What is the impact of not doing this?

If this functionality is not implemented:

  • It remains unclear whether sensitive documents have been downloaded or only viewed

  • Audit trails do not provide sufficient detail for compliance or investigations

  • There is an increased risk of uncontrolled distribution of classified information

  • Projects with high security requirements may not be able to use BCDE

  • Overall trust in the platform for regulated environments is reduced